Privacy Policy

1. Introduction

Welcome to CodeFoxSoft™ ("we," "our," "us," or "Company"), a private entity owned and operated by Nicholas Larkin Buchanan. We are committed to protecting your privacy and ensuring compliance with applicable data protection laws, including but not limited to the General Data Protection Regulation (GDPR) (Regulation (EU) 2016/679), the California Consumer Privacy Act (CCPA) as amended by the California Privacy Rights Act (CPRA), the Personal Information Protection and Electronic Documents Act (PIPEDA) in Canada, and other applicable privacy and data protection regulations worldwide.

This Privacy Policy ("Policy") explains how we collect, use, disclose, process, and safeguard your information when you visit our website located at codefoxsoft.com (the "Site" or "Website") and use our software applications, products, and services (collectively, the "Services"). This Policy applies to all users of our Services, regardless of their location.

By accessing or using our Site or Services, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree with the terms of this Privacy Policy, please do not access the Site or use our Services. Your continued use of our Services following the posting of changes to this Policy will constitute your acceptance of such changes.

Data Controller: For purposes of the GDPR and other applicable data protection laws, CodeFoxSoft™, operated by Nicholas Larkin Buchanan, acts as the data controller responsible for the processing of personal data collected through our Services.

2. Our Stance on User Data

Our philosophy is simple: we believe your data is your own. We are committed to data minimization principles and do not collect, store, or process personal information through our applications. Our applications are designed to function with minimal data collection, and we do not require personal information such as names, email addresses, birthdates, credit card information, or any other personally identifiable information to operate.

What We Do Not Collect: Our applications do not collect, store, or transmit any personal information. We do not collect names, email addresses, birthdates, credit card information, payment details, location data, device identifiers that can be linked to individuals, or any other personally identifiable information. We do not use cookies, web beacons, or similar tracking technologies for advertising, analytics, or cross-app tracking purposes.

Technical Data Collection: To provide online functionality, software updates, and version control, our applications may collect and process the following non-personally identifiable technical information:

• Application Identifier (App ID): Our applications may generate and utilize an anonymous, non-personally identifiable application identifier. This App ID is a technical identifier used solely for the purposes of facilitating online multiplayer experiences, managing software updates, and maintaining version control. The App ID cannot be used to identify you personally and is not linked to any personal information.
• Player State Data: For applications with online or multiplayer functionality, we may temporarily process player state information (such as game progress, scores, or in-game status) to enable the online experience. This data is used exclusively for real-time gameplay functionality and is not stored permanently or used for any other purpose beyond enabling the immediate online session.
• Version Control Information: Our applications may transmit version and build information to ensure compatibility and to deliver appropriate software updates. This technical metadata is used solely for update management and version control purposes.
• Application Data: Any data generated or used by our applications (e.g., game saves, settings, user-created content) is stored locally on your own device. We do not have access to this information, and it is never transmitted to our servers.

Website Contact Form: The only personal data we collect is the information you voluntarily provide to us, such as your name and email address, when you use the contact form on our website. This is used exclusively to respond to your inquiry and is processed in accordance with applicable data protection laws.

Cookies and Tracking Technologies: Our website does not use cookies, web beacons, pixel tags, or similar tracking technologies for advertising, analytics, or cross-app tracking purposes. We do not engage in cross-app tracking or share data with third-party advertising networks. Any cookies used are strictly limited to essential site functionality and are not used to track your behavior across websites or applications.

3. How We Use Your Information

In accordance with data minimization principles and applicable privacy regulations, including the General Data Protection Regulation (GDPR), California Consumer Privacy Act (CCPA), and other applicable data protection laws, we process information only as necessary for the specified purposes.

Technical Data Usage: The technical data we process (App ID, player state, and version information) is used exclusively for the following legitimate business purposes:

• Online Functionality: App ID and player state data are processed to enable online multiplayer experiences, matchmaking, and real-time gameplay synchronization. This processing is necessary for the performance of the service you have requested.
• Software Updates and Version Control: Version information and App ID are used to determine compatibility, deliver appropriate software updates, and maintain version control across our application ecosystem. This ensures you receive the correct updates and maintain compatibility with other users.
• Service Maintenance: Technical identifiers may be used for troubleshooting, debugging, and maintaining the stability and security of our services.

Legal Basis for Processing: We process technical data based on our legitimate interest in providing and maintaining our services, ensuring software compatibility, and delivering updates. This processing is necessary for the performance of the service contract between you and us. Technical data is not used for marketing, advertising, or any purpose beyond the essential functionality of our applications.

Contact Form Information: Information collected from the contact form (name and email address) is used solely to respond to your comments, questions, and provide customer service. This processing is based on your consent, which you provide by voluntarily submitting the contact form.

Data Retention: Technical data (App ID, player state, version information) is retained only for as long as necessary to provide the service. Player state data is typically processed in real-time and not stored permanently. App ID and version information may be retained for the duration of your use of the application to maintain service continuity. Contact form information is retained only as long as necessary to respond to your inquiry and comply with legal obligations.

4. Disclosure of Your Information

We do not sell, trade, rent, lease, or otherwise disclose, share, or transfer your personal information or technical data to third parties. We do not engage in the sale of personal information as defined under the CCPA or any other applicable privacy laws.

No Third-Party Sharing: App ID, player state data, version information, and any other technical data collected by our applications are not shared, sold, or disclosed to third parties, including advertisers, data brokers, analytics companies, or marketing firms. This technical data remains within our systems and is used solely for the purposes described in Section 3.

Contact Form Information: The information you provide via the contact form (name and email address) is treated as confidential and is not shared with third parties. This information is accessible only to authorized personnel for the purpose of responding to your inquiry.

Legal Disclosures: We may disclose information only in the following limited circumstances:

• If required by law, court order, or legal process, including to respond to government or regulatory requests
• To protect our rights, property, or safety, or that of our users or others
• In connection with a merger, acquisition, or sale of assets, in which case you will be notified of any change in ownership or uses of your information

No Cross-App Tracking: We do not engage in cross-app tracking or share data across different applications or services. Each application operates independently, and data is not shared between applications or with external tracking services.

5. Data Security

We implement and maintain appropriate technical and organizational security measures designed to protect your personal information and technical data against unauthorized access, alteration, disclosure, destruction, or loss. These measures include, but are not limited to:

• Administrative safeguards, including access controls and employee training
• Technical safeguards, including encryption, secure transmission protocols, and secure storage systems
• Physical safeguards to protect against unauthorized physical access to our systems

While we employ industry-standard security practices and take reasonable steps to secure the information you provide to us, please be aware that no method of transmission over the Internet or method of electronic storage is 100% secure. Despite our efforts, we cannot guarantee absolute security of your information. Any transmission of personal information is at your own risk.

In the event of a data breach that may affect your personal information, we will comply with applicable breach notification laws, including providing notice to affected individuals and relevant authorities as required by law.

6. Limitation of Liability

TO THE MAXIMUM EXTENT PERMITTED BY APPLICABLE LAW, CODEFOXSOFT™, NICHOLAS LARKIN BUCHANAN, AND THEIR RESPECTIVE OFFICERS, DIRECTORS, EMPLOYEES, AGENTS, AND AFFILIATES SHALL NOT BE LIABLE FOR ANY INDIRECT, INCIDENTAL, SPECIAL, CONSEQUENTIAL, OR PUNITIVE DAMAGES, OR ANY LOSS OF PROFITS OR REVENUES, WHETHER INCURRED DIRECTLY OR INDIRECTLY, OR ANY LOSS OF DATA, USE, GOODWILL, OR OTHER INTANGIBLE LOSSES, RESULTING FROM YOUR USE OF OR INABILITY TO USE OUR SERVICES.

All services and software are provided "AS IS" and "AS AVAILABLE" without warranties of any kind, either express or implied, including but not limited to implied warranties of merchantability, fitness for a particular purpose, or non-infringement. Your use of our Services is at your own risk.

Some jurisdictions do not allow the exclusion of certain warranties or the limitation or exclusion of liability for incidental or consequential damages. Accordingly, some of the above limitations may not apply to you. In such jurisdictions, our liability shall be limited to the maximum extent permitted by law.

7. Your Rights and Choices

In accordance with applicable data protection laws, including the General Data Protection Regulation (GDPR) for users in the European Economic Area (EEA), the California Consumer Privacy Act (CCPA) for California residents, and other applicable privacy regulations, you have the following rights regarding your personal information:

• Right of Access: You have the right to request access to and receive a copy of the personal data we hold about you, including information submitted through our contact form. You may also request information about how we process your data.
• Right to Rectification: You have the right to request correction of any inaccurate or incomplete personal data we hold about you.
• Right to Erasure (Right to be Forgotten): You have the right to request deletion of your personal data. This includes the right to request deletion of contact form submissions. You may also request deletion or reset of App ID and technical data associated with your use of our applications.
• Right to Restrict Processing: You have the right to request restriction of processing of your personal data under certain circumstances.
• Right to Data Portability: You have the right to receive your personal data in a structured, commonly used, and machine-readable format and to transmit that data to another controller, where technically feasible.
• Right to Object: You have the right to object to processing of your personal data based on legitimate interests, though this may affect our ability to provide certain services.
• Right to Withdraw Consent: Where processing is based on consent, you have the right to withdraw your consent at any time, without affecting the lawfulness of processing based on consent before its withdrawal.
• Right to Non-Discrimination (CCPA): California residents have the right not to receive discriminatory treatment for exercising their privacy rights under the CCPA.
• Right to Opt-Out of Sale (CCPA): California residents have the right to opt-out of the sale of personal information. We do not sell personal information, so this right is not applicable, but we affirm your right to opt-out should our practices change.

Exercising Your Rights: To exercise any of these rights, please contact us through our contact form. We will respond to your request within the timeframes required by applicable law (typically 30 days, or 45 days for complex requests under CCPA). We may need to verify your identity before processing your request to ensure the security of your data.

Technical Data Controls: For App ID and technical data, you may reset or clear this information by uninstalling and reinstalling the application, or through in-app settings where available. Note that resetting App ID may affect your ability to maintain continuity in online gameplay experiences.

Complaints: If you are located in the EEA, you have the right to lodge a complaint with your local data protection authority if you believe we have not addressed your concerns. For California residents, you may contact the California Attorney General's office with concerns about our privacy practices.

8. Children's Privacy

Our Services are not directed to, and we do not knowingly collect personal information from, children under the age of 13 (or under the age of 16 in the European Economic Area, or such other age as may be specified by applicable law in your jurisdiction).

If you are a parent or guardian and believe that your child has provided us with personal information without your consent, please contact us immediately through our contact form. If we become aware that we have collected personal information from a child under the applicable age without verifiable parental consent, we will take steps to delete such information from our systems as soon as reasonably practicable, in accordance with applicable law, including the Children's Online Privacy Protection Act (COPPA) in the United States and the GDPR in the European Economic Area.

We encourage parents and guardians to monitor their children's online activities and to help enforce this Policy by instructing their children never to provide personal information through our Services without their permission.

9. Changes to This Privacy Policy

We reserve the right to modify, update, or amend this Privacy Policy at any time and at our sole discretion. We will notify you of any material changes to this Policy by:

• Posting the updated Privacy Policy on this page with a revised "Last Updated" date
• Providing notice through our Services where feasible
• For material changes that affect your rights, we may provide additional notice through email or other means where we have your contact information

Material changes to this Policy will become effective upon the date indicated in the "Last Updated" notice, or as otherwise required by applicable law. Your continued use of our Services after such changes constitutes your acceptance of the revised Privacy Policy.

We encourage you to review this Privacy Policy periodically to stay informed about how we collect, use, and protect your information. The date of the most recent revision is indicated at the top of this Policy.

If you do not agree to the revised Privacy Policy, you must discontinue your use of our Services. If you have questions about any changes to this Policy, please contact us using the information provided in Section 10.

10. Contact Us

If you have any questions, concerns, comments, or requests regarding this Privacy Policy, our data practices, or your privacy rights, please contact us through our contact form.

Data Protection Inquiries: For inquiries specifically related to data protection, privacy rights, or to exercise any of your rights under applicable data protection laws (including GDPR, CCPA, or other applicable regulations), please use our contact form and clearly indicate that your inquiry relates to data protection or privacy rights.

Response Time: We will make reasonable efforts to respond to your inquiry within the timeframes required by applicable law. For GDPR-related requests, we will respond within one month. For CCPA-related requests, we will respond within 45 days for complex requests or 30 days for standard requests.

Data Controller Information: For purposes of the GDPR, the data controller is CodeFoxSoft™, operated by Nicholas Larkin Buchanan. Our principal place of business is as indicated through our contact form.